Kings Point Baby Boomers Club Bylaws
Revised and approved April 17, 2016
ARTICLE I: Name
Section 1. The name of this Club shall be The Kings Point Baby Boomers Club, hereinafter referred to as “The Club”.
ARTICLE II: Organization
Section 1. The purpose of the Club is to provide social, entertainment and informational activities to its members. The club year would be from April 1st through the following March 31st.
ARTICLE III: Objects and Activities
Section 1. The object of the club shall be to further the enjoyment of its members by providing dances with music as well as other events.
Section 2. The activities of the Club shall be in accord with the Rules and Regulations, Articles of Incorporation & Bylaws of the Kings Point West recreational Facilities Rules Association, Inc. documents and Vesta Facility Management Policies and Procedures manual.
ARTICLE IV: Motto
Section 1. The motto of the club shall be: “Old enough to have done it before, young enough to do it again!”
ARTICLE V: Membership
Section 1. Eligibility – Membership is open to all residents of Kings Point and prior members who no longer reside in Kings Point until the end of the current Club Year Membership.
Section 2. Waiver of Liability – All persons desirous of membership in The Club are required to sign a Waiver of Liability at the time of application. This waiver releases The Club and its officers from any and all liability in connection with the social activities of The Club. Only those applications for membership that include this waiver will be accepted. If a person leaves The Club or lets their membership lapse and then rejoins, they must sign a new waiver of liability.
Section 3. Suspension or Removal – Any member may be temporarily suspended or permanently removed from the rolls for cause as determined by the Board of Directors. Written notification of such suspension or removal will be sent to the member. A member, so suspended or removed, may appeal in writing for a review of the action at the next meeting of the membership. Action taken at such meeting shall be final.
ARTICLE VI: Directors and Officers
Section 1. The club shall have seven (7) Directors and Officers:
Section 2. All of the Directors shall be residents of Kings Point in good standing.
Section 3. The Board of Directors shall approve the budgets, approve all bills, take counsel with communities, discipline members, review and report all financial documents pertaining to functions held in the KPCH Clubhouses to the amenities management company, and perform such other duties as shall be referred to it by the club, in compliance with these Bylaws and the requirements of the amenities management company.
Section 4. The Board of Directors shall meet at least once per quarter at a time and place selected by the Board.
Section 5. Any general member may recommend the removal of a club officer to the Board of Directors. The Board of Directors shall hold a meeting at which the Officer in question shall be heard. If approved, the recommendation shall be presented to the Club and voted on by a 2/3 vote of the quorum. In the event any officer should be removed from office, the Officer shall be notified in writing by the Secretary.
ARTICLE VII: Election of Officers and Directors
Section 1. Members of the Board of Directors shall be elected at the Annual Meeting by a majority of votes cast by those members present at the meeting and shall hold their elected positions for one club year. All members of the club in good standing (dues paid on time) are eligible to place their names in nomination for a Director position by sending a written notification to the Board of Directors prior to March 1st of each year stating their intention to have their name placed on the ballot for a particular office. Those members meeting these requirements will have their names placed on the ballot to be distributed at the annual meeting. Nominations will be accepted from the floor at the Annual meeting and must be seconded by another member present at the meeting. Those names will be eligible for Director must be written in by those casting ballots supporting floor nominees. Successful candidates will assume a position as a Director immediately after tabulation of the votes and announcement of the results.
Section 2. Once the election of Director Members is complete, the Directors will elect the Board Member to one of the Board positions as mentioned.
Section 3. The Board of Directors shall comprise the following positions:
President. The President shall preside over all meetings, appoint all committee chairpersons, and be responsible to the membership for the conduct of business and affairs of The Club. The President, together with the other elected officers and directors, shall enforce the rules and regulations of The Club. The President shall perform such other duties as are customary for the chief executive officer of a club. The President shall act as the Chairman of the Board of Directors. The President is a member ex officious, of all committees of The Club. The President shall make a report to the membership at the annual meeting of the activities and concerns of The Club. The President holds no vote on matters before the membership or the Board of Directors, except if necessary to break a tie.
Vice President. The Vice President shall serve in the place of the President on request of the President or in the absence of the President and in other ways assist whenever and wherever possible. The Vice-President and his/her committee shall propose by-law changes when necessary.
Secretary. The Secretary shall be responsible for maintaining the records of The Club, shall record the minutes of meetings of the membership and the Board of Directors, and to make reports of relevant matters to the President and the members. The Secretary shall coordinate with the Membership Chairperson regarding the maintenance of Membership Rosters, new member candidates and membership applications. The Secretary shall act as a point of audit for the Treasurer. The Secretary shall issue notices to the membership of future events as required herein or at the direction of the Board of Directors.
Treasurer. The Treasurer shall be responsible for the collection and investment of all monies paid into The Club and shall make regular reports to the Board of Directors at each Board meeting. There shall be no petty cash fund. Reimbursement for expenditures made for miscellaneous supplies, etc. for the good of The Club will be made after board approval.
Social Director. The Social Director oversees and assists the various social event sponsors and organizers. The Social Director will report event accounting records to the Board as soon as possible after every event. Such information will include event profit/loss, members/guests in attendance.
Membership Director. The Membership Director will maintain the members’ information data base including, but not limited to, names, emails, phone numbers and addresses. The Membership Director shall provide updated records of the membership to the Board of Directors.
Director at Large. The Director at Large shall include the planning and implementation of recruiting efforts for new members and retaining existing members and to act as an ombudsman for the membership, to provide support for the activities of The Club as well as serving at the direction of the Board of Directors.
Section 4. Election Terms of Service. Directors are elected for two-year terms by the membership. Directors are welcome to re-run for election to the Board. In the first application of this new section, the President and Vice-President and Social Directors will each serve a one-year term to stagger the elections in coming club years.
Section 5. Vacancies. Vacancies among members of the Board of Directors that occur during the year shall be filled by appointments of the Board of Directors.
ARTICLE VIII: Meetings
Section 1. Conduct – All meetings of The Club will be conducted in accordance with the latest version of Roberts Rules of Order.
Section 2. General. Meetings of the Board of Directors shall be open to all members in good standing, who, if wishing to address the board for a maximum of five minutes, must advise an officer of The Club of their topic so that it may be added to the agenda for the Meeting. This notification must occur at least 48 hours prior to the meeting of the Board of Directors. Members of the organization may attend board meetings, but cannot vote or participate in the discussion unless called upon by the President. Due to space limitations, a reservation must be made to the President or his/her representative prior to attendance.
Section 3. Scheduling - General membership meetings are held annually in March, and may be held more frequently at the discretion of the Board of Directors at times and locations determined by the Board of Directors. The Annual Meeting of the membership is held in March of each year, at which time elections for the various offices of The Club will take place. The Board of Directors shall determine the location of the meetings. Board of Directors meetings will be held at least quarterly as determined by the President. Special meetings of the Board of Directors may be held at the call of the President.
Section 4. Notification - Members shall be notified of upcoming annual meetings, or any other special meetings and events via Baby Boomer email notification system and the Kings Point “wheel” found on the designated Kings Point local channel. Other means of communication may also be used as necessary.
Section 5. Joining Baby Boomers at Annual Meetings – A Kings Point resident may join the Club at an Annual Meeting by filling out an application and signing said application and paying the Annual dues. Such an action makes the new member eligible to vote at the meeting.
Section 6. Meeting Voting – A simple majority of those members present and eligible to vote will determine the outcome of any item brought to the floor for voting except for voting on any amendment or change to the By-Laws of The Club which shall require a two-thirds majority vote of those present.
Section 7. Quorums. A quorum for a general or annual meeting shall be twenty five members or ten percent of the current paid up membership, whichever is less.
A quorum for a Board of Directors meeting is four members of the Board.
ARTICLE IX: Annual Dues
Section 1. The dues amount is ten-dollars ($10.00) per member per year, whether new or renewing. The member application is always available online at www.kpbabyboomers.org and clicking the Membership Application link. The renewal applications will also be sent to all current members through email. Those members not having an email address will receive an application through conventional (snail) mail.
Section 2. The Board of Directors shall determine the amount of dues subject to the majority of membership present at the Annual Meeting or a Special Meeting called by the Board of Directors called for that purpose.
ARTICLE X. Amendments
Section 1. These Bylaws may be amended and or modified by a two thirds vote of those members in good standing and present at the Annual Meeting of The Club, or at a special meeting called for that purpose. A minimum thirty day notice of any proposed change to the Bylaws is required to be provided to the members.
Section 2. These Bylaws and all amendments or additions thereto shall not become effective until approved.
ARTICLE XI: Dissolution
Section 1. If the club is to be dissolved, the money (if any) in the Treasury will be returned to the active (paid) members to the extent of the amount of dues paid or pro-rata to the amount available for payment. If any funds remain, the club will throw a dissolution party exhausting the remaining Treasury funds.